Category:Scribe

Theta Tau Bylaws require that the Scribe;
1. Keep chapter records
 * Record pertinent information and safeguard the data and physical records.
 * Fill out necessary forms
 * See all the Forms Here

2. Witness records of pledges and initiates 3. Correspond with the [mailto:central.office@thetatau.org Executive Director]. 4. Fill out the NCR & Annual Report
 * Be present and watch the pledges/initiates fill out the forms.
 * Submit the forms to the [mailto:central.office@thetatau.org Executive Director].
 * Online Pledge Form.
 * Risk Management concerns
 * With the Regent
 * $25 missed/late fee on reports
 * Annual Report (semester/quarter schools)
 * Due quarterly to your Regional Director(s) (10/15; 1/1; 3/15, and 5/1)
 * Due annually with the [mailto:central.office@thetatau.org Executive Director] by 5/1


 * NCR (semester/quarter schools)
 * Due just before the fall starts, Before initiation, 9/15, 1/15 (or 3/15 for a quarterly system), 5/15 (or 6/15 for a quarterly system)

5. Fill out general reports 6. Any other duty the Regent may require of them
 * $25 missed/late fee on reports
 * For more information on general reports, see the Reporting page and Calendar of Officer Duties.
 * Fill out a new form
 * See all the Forms Here

7. Submit awards packets
 * Record new information
 * Assisting the Regent in his/her duties
 * See Velocitas emails for how to apply
 * Adviser Award of Excellence
 * Best Website
 * Outstanding Brotherhood Program
 * Best Newsletter
 * Best Photo
 * Outstanding Professional Development Program
 * Outstanding Service Program

Best Practices
1. Properly recording minutes
 * Attendance/roll
 * The agenda/how far the meeting progressed through the agenda
 * Chair reports
 * Announcements, meetings, events, etc
 * Topic previously tabled from the last meeting
 * Voting
 * Pass/fail only
 * Could include the percentages required to pass
 * Notable events
 * If it would be helpful, who said what

New Stuff
The Scribe is charged with handling the chapter's official correspondence, maintaining membership records, and filing timely reports with the Central Office. The diligent and timely attention of the Scribe to details contributes much to proper chapter operation.

The duties of the Scribe are outlined in the Bylaws, Chapter IV, Part B, Section 3. The Scribe keeps the chapter records, including minutes of meetings; register all visitors; witness the records of all pledges and initiates; read all communications to the chapter; promptly respond to communications from the Executive Council; maintain necessary correspondence with the Executive Director, notifying the Central Office of those pledged and depledged, of elections of officers, and of the names, addresses, and other data on new alumni; and shall perform any other duty the Regent may require. With the Regent, the Scribe is jointly responsible for all general reports of the chapter.

Old Stuff
The Scribe is charged with handling the chapter's official correspondence, maintaining membership records, and filing timely reports with the Central Office. His diligent attention to details contributes much to proper chapter operation.

The duties of the Scribe are outlined in the Ritual, page 99, and in the Bylaws, Chapter IV, Part B, Section 3. He must keep the chapter records, including minutes of meetings; register all visitors; witness the records of all pledges and initiates; read all communications to the chapter; promptly respond to communications from the Executive Council; maintain necessary correspondence with the Executive Director, notifying him of those pledged and depledged, of elections of officers, and of the names, addresses, and other data on new alumni; and shall perform any other duty the Regent may require of him. With the Regent, he is jointly responsible for all general reports of the chapter, as described in the Bylaws, Chapter IV, Part B, Sections 6, 7, and 8 (not 10):


 * "Sec. 6. The Regent and Scribe of each chapter shall render a report of the chapter between December 1st and January 1st of each year to that chapter's regional director(s). Each chapter shall also render a report of the chapter to the Executive Director between April 1st and May 1st of each year. Such reports shall be on the form prescribed and furnished by the Executive Council"


 * "Sec. 7. The following data shall be given in the Annual Report (Semesterly|Quarterly) along with any other information requested on the prescribed form:


 * Scholastic standing of the chapter


 * Participation of student members in chapter activities.


 * Financial standing of chapter


 * Relationship with chapter's alumni


 * Relationship with Advisor or Chapter Advisory Team


 * Relationship with chapter's college/university


 * Permanent address and other contact information of chapter


 * Professional activities during report period


 * Service activities during report period


 * Social/Brotherhood activities during report period


 * Suggestions for the good of the organization"


 * "Sec. 8. The Executive Council may impose a fine of twenty five dollars on all chapter officers failing to render reports to the national Fraternity as required by various sections of this Part. ...The Regent and Scribe shall be jointly responsible for all general reports..."