Deadlines

<<>> ''Keep in mind that these are due dates, many of these can be completed and submitted earlier. For your own sake, these should not be done last minute.''

By Position
1. Regent/Vice Regent
 * Just before/at Fall term starts
 * Complete and Submit Risk Management compliance form to your Regional Director
 * Annual Report - Begin completion of Annual Report to reflect chapter roster and schedule of events and activities in all areas, etc so that contemporaneous record of participation can be maintained in the prescribed Annual Report


 * Date of Officer Election
 * Review Chapter Officers Manual and Risk Management policies


 * Date of Pledging
 * In Pledging Ceremony, present pledge pin (loaned) and Membership Manual


 * Before Date of Initiation
 * Rehearse Initiation Ceremony in Ritual in detail with all participating officers


 * Date of Initiation
 * Have roll book signed by initiates during Ritual; by Regent, Scribe, & Adviser immediately following Ceremony.


 * Chapters Anniversary
 * Plan observance by chapter, with alumni participation assured by issuing invitations early.


 * Before October 15th
 * Plan Founders' Day observance near October 15, with alumni participation assured by issuing invitations early.


 * October 15th
 * Annual Report - Send first quarter’s update of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to October 15th.


 * January 1st
 * Annual Report - Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to January 1st.


 * Before March 15th
 * Send Alumni Hall of Fame Nomination forms to Alumni Hall of Fame Director.


 * March 15th
 * Annual Report - Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to March 15th.


 * Before May 1st
 * Annual Report - Submit final Annual Report to Central Office reflecting all events, activities, and participation to date
 * Collect this data from the chairs prior to May 1st.
 * Submit Outstanding Student Member Nominations and other Awards Pack to facilitate recognition of your chapter for the annual awards programs. In Convention years, submit Credential Forms in accord with instructions provided.

2. Scribe
 * Just before/at Fall term starts
 * NCR - Send completed Membership Status Change Report, Co-op/Study Abroad Form reflecting changes over the summer to the Central Office.
 * Annual Report - Begin completion of Annual Report to reflect chapter roster and schedule of events and activities in all areas, etc so that contemporaneous record of participation can be maintained in the prescribed Annual Report


 * Date of Officer Election
 * Review Chapter Officers Manual and Risk Management policies
 * Email Report of Officer Elections to Central Office


 * Before Date of Initiation
 * NCR - Complete Initiation Report including Depledging Report. Complete in all blanks (except signatures) on Roll Page for each initiate.


 * Chapters Anniversary
 * Plan observance by chapter, with alumni participation assured by issuing invitations early.


 * September 15th
 * NCR - Send Membership Status Change Report, Co-op/Study Abroad Report to the Central Office


 * Before October 15th
 * Plan Founders' Day observance near October 15, with alumni participation assured by issuing invitations early.


 * October 15th
 * Annual Report - Send first quarter’s update of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to October 15th.


 * January 1st
 * Annual Report - Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to January 1st.


 * January 15th (Semester Schools) / Before March 15th(Quarter Schools)
 * NCR - Send completed Membership Status Change Report, Co-op/Study Abroad Report to the Central Office.


 * March 15th
 * Annual Report - Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to March 15th.


 * Before May 1st
 * Annual Report - Submit final Annual Report to Central Office reflecting all events, activities, and participation to date
 * Collect this data from the chairs prior to May 1st.
 * Submit Outstanding Student Member Nominations and other Awards Pack to facilitate recognition of your chapter for the annual awards programs. In Convention years, submit Credential Forms in accord with instructions provided.


 * May 15th & June 15th
 * NCR - Send completed Membership Status Change Report, Co-op/Study Abroad Form to the Central Office (due in May for semester schools; due in June for quarter schools).

3. Treasurer 1. Just before/at Fall term starts 2. Date of Officer Election 3. Date of Pledging 4. Before Date of Initiation 5. Date of Initiation 6. Chapters Anniversary 7. Before October 15th 8. October 15th 9. Before November 1st 10. Before March 15th 11. Before May 1st
 * Annual Report - Begin completion of Annual Report to reflect chapter roster and schedule of events and activities in all areas, etc so that contemporaneous record of participation can be maintained in the prescribed Annual Report
 * Review Chapter Officers Manual and Risk Management policies
 * Ensure that chapter finances are audited at least once per year.
 * Remit pledge fee to Central Office within two weeks of pledging.
 * Collect initiation fee and badge cost from each initiate.
 * Review Initiation Report and Remit initiation fees & badge costs to Central Office within 2 weeks of initiation date.
 * Plan observance by chapter, with alumni participation assured by issuing invitations early.
 * Plan Founders' Day observance near October 15, with alumni participation assured by issuing invitations early.
 * Remit Liability Insurance invoice to the Central Office.
 * Remit Semiannual Dues to the Central Office.
 * Remit Semiannual Dues to the Central Office.
 * Annual Report - Submit final Annual Report to Central Office reflecting all events, activities, and participation to date
 * Collect this data from the chairs prior to May 1st.

4. Corresponding Secretary 1. Just before/at Fall term starts 2. Date of Officer Election 3. Date of Pledging 4. Date of Initiation 5. Chapters Anniversary 6. During Spring Term 7. September 15th 8. Before October 15th 9. Before November 1st 10. Before March 15th 11. Before May 1st
 * Annual Report - Begin completion of Annual Report to reflect chapter roster and schedule of events and activities in all areas, etc so that contemporaneous record of participation can be maintained in the prescribed Annual Report
 * Review Chapter Officers Manual and Risk Management policies
 * Update completed roster for current members and pledges
 * Update membership roster to reflect recent initiations.
 * Plan observance by chapter, with alumni participation assured by issuing invitations early.
 * Prepare & distribute chapter newsletter; update alumni contact and address information resulting from distribution.
 * Submit articles for the fall issue of The Gear to the Editor-in-Chief.
 * Plan Founders' Day observance near October 15, with alumni participation assured by issuing invitations early.
 * Prepare & distribute chapter newsletter; update alumni contact and address information resulting from distribution.
 * Submit articles for spring Gear to the Editor-in-Chief.
 * Annual Report - Submit final Annual Report to Central Office reflecting all events, activities, and participation to date
 * Collect this data from the chairs prior to May 1st.

5. Pledge Instructor 6. Web Chair 7. Adviser

By Document
1. NCR (National Change Report)
 * Just before/at Fall term starts
 * Send completed Membership Status Change Report, Co-op/Study Abroad Form reflecting changes over the summer to the Central Office.


 * Before Date of Initiation
 * Complete Initiation Report including Depledging Report. Complete in all blanks (except signatures) on Roll Page for each initiate.


 * September 15th
 * Send Membership Status Change Report, Co-op/Study Abroad Report to the Central Office


 * January 15th (Semester Schools) / Before March 15th(Quarter Schools)
 * Send completed Membership Status Change Report, Co-op/Study Abroad Report to the Central Office.


 * May 15th & June 15th
 * Send completed Membership Status Change Report, Co-op/Study Abroad Form to the Central Office (due in May for semester schools; due in June for quarter schools).

1. Annual Report Collect this data from the chairs prior to each due date.
 * Just before/at Fall term starts
 * Begin completion of Annual Report to reflect chapter roster and schedule of events and activities in all areas, etc so that contemporaneous record of participation can be maintained in the prescribed Annual Report.


 * October 15th
 * Send first quarter’s update of Annual Report to your Regional Director reflecting all events, activities, and participation to date.


 * January 1st
 * Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.


 * March 15th
 * Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.


 * Before May 1st
 * Submit final Annual Report to Central Office reflecting all events, activities, and participation to date.

By Date
1. Just before/at Fall term starts
 * Scribe
 * NCR - Send completed Membership Status Change Report, Co-op/Study Abroad Form reflecting changes over the summer to the Central Office.


 * Regent
 * Complete and Submit Risk Management compliance form to your Regional Director


 * Web Chair
 * Update chapter website as necessary to reflect calendar of events for the term and year ahead


 * All officers and chairs
 * Annual Report - Begin completion of Annual Report to reflect chapter roster and schedule of events and activities in all areas, etc so that contemporaneous record of participation can be maintained in the prescribed Annual Report

2. Date of Officer Election
 * All Officers
 * Review Chapter Officers Manual and Risk Management policies


 * Scribe
 * NCR - Email Report of Officer Elections to Central Office


 * Treasurer
 * Ensure that chapter finances are audited at least once per year.

3. Date of Pledging
 * Pledge Instructor
 * Have the candidates complete the Online Pledge Form.


 * Treasurer
 * Remit pledge fee to Central Office within two weeks of pledging.


 * Corresponding Secretary
 * Update completed roster for current members and pledges


 * Adviser
 * Review Pledging Report Form from Central Office


 * Regent
 * In Pledging Ceremony, present pledge pin (loaned) and Membership Manual

4. Before Date of Initiation
 * Adviser
 * See that Pledge Tests (Parts A & B) are taken and graded


 * Scribe
 * NCR - Complete Initiation Report including Depledging Report. Complete in all blanks (except signatures) on Roll Page for each initiate.


 * Treasurer
 * Collect initiation fee and badge cost from each initiate.


 * Regent
 * Rehearse Initiation Ceremony in Ritual in detail with all participating officers

5. Date of Initiation
 * Regent
 * Have roll book signed by initiates during Ritual; by Regent, Scribe, & Adviser immediately following Ceremony.


 * Treasurer
 * Review Initiation Report and Remit initiation fees & badge costs to Central Office within 2 weeks of initiation date.


 * Corresponding Secretary
 * Update membership roster to reflect recent initiations.

6. Chapters Anniversary
 * All Officers
 * Plan observance by chapter, with alumni participation assured by issuing invitations early.

7. During Spring Term
 * Corresponding Secretary
 * Prepare & distribute chapter newsletter; update alumni contact and address information resulting from distribution.

8. September 15th
 * Scribe
 * NCR - Send Membership Status Change Report, Co-op/Study Abroad Report to the Central Office


 * Corresponding Secretary
 * Submit articles for the fall issue of The Gear to the Editor-in-Chief.

9. Before October 15th
 * All Officers
 * Plan Founders' Day observance near October 15, with alumni participation assured by issuing invitations early.

10. October 15th
 * Regent/Scribe/Chairs
 * Annual Report - Send first quarter’s update of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to October 15th.


 * Treasurer
 * Remit Liability Insurance invoice to the Central Office.

11. Before November 1st
 * Treasurer
 * Remit Semiannual Dues to the Central Office.


 * Corresponding Secretary
 * Prepare & distribute chapter newsletter; update alumni contact and address information resulting from distribution.

12. January 1st
 * Regent/Scribe/Chairs
 * Annual Report - Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to January 1st.

13. January 15th
 * Scribe
 * NCR - Send completed Membership Status Change Report, Co-op/Study Abroad Report to the Central Office.

14. Before March 15th
 * Regent
 * Send Alumni Hall of Fame Nomination forms to Alumni Hall of Fame Director.


 * Scribe
 * NCR - For schools on Quarter system, send completed Membership Status Change Report to the Central Office.


 * Treasurer
 * Remit Semiannual Dues to the Central Office.


 * Corresponding Secretary
 * Submit articles for spring Gear to the Editor-in-Chief.

15. March 15th
 * Regent/Scribe/Chairs
 * Annual Report - Send updated version of Annual Report to your Regional Director reflecting all events, activities, and participation to date.
 * Collect this data from the chairs prior to March 15th.

16. Before May 1st
 * Officers/Chairs
 * Annual Report - Submit final Annual Report to Central Office reflecting all events, activities, and participation to date
 * Collect this data from the chairs prior to May 1st.


 * Regent/Scribe/Chairs
 * Submit Outstanding Student Member Nominations and other Awards Pack to facilitate recognition of your chapter for the annual awards programs. In Convention years, submit Credential Forms in accord with instructions provided.

17. May 15th & June 15th
 * Scribe
 * NCR - Send completed Membership Status Change Report, Co-op/Study Abroad Form to the Central Office (due in May for semester schools; due in June for quarter schools).