Chapter Advisor's Other Duties

Advisers should have a copy of the Chapter Bylaws and should insist that these, as well as the Fraternity’s laws and policies are observed. Because of the importance of recruitment, membership selection, and new member education, Advisers should provide mature guidance to the student members in these areas.

Advisers should help in the preparation of an annual budget for the chapter, review the monthly financial reports made to the chapter by the Treasurer, and require (likely participate in) the regular audit of the books annually or as often as there is a change in the position of Treasurer. The Adviser should counsel with the chapter to avoid deficit spending either by reducing expenditures or increasing fees and dues. Advisers should consult with chapter officers in advance on all major expenditures.

Before any member becomes seriously delinquent in financial or other responsibilities to the Fraternity, Advisers should counsel them privately and seek a resolution of the problem (see paragraph 2.4.8 of this Manual). Any student member financially delinquent upon leaving school should be required to sign a Promissory Noteacknowledging his indebtedness and intention of paying it within a year (Bylaws, Chapter VII, Part A, Section 3). Through advance counseling, avoid any problem which might later result in disciplinary action against a member. Failing in this, Advisers should be certain that the chapter follows carefully the procedures in Bylaws, Chapter VI. The Disciplinary Action Checklist/Form has been developed to remind those involved of the steps to be taken in advance of any disciplinary measures as well as the procedures to follow if it is necessary to hold a trial of a member.

To assure the effective presentation of the initiation ritual, the Adviser should provide guidance at the time of the rehearsal prior to each initiation ceremony.

Although certain chapter officers are charged with the safekeeping of specific chapter properties and records, the Adviser should keep a list of these and of their locations. If the chapter lacks an adequate headquarters where these may be kept during the summer, Advisers should help to provide a good place for storing them. If the framed charter cannot be displayed in the chapter headquarters or other suitable place, it may be hung in an Adviser's office.