Scribe's Role in Initiation

At the time the written pledge tests (Part A provided by the Central Office and Part B provided by the chapter) are given, the Scribe should begin completion of the Initiation Report showing Initiation Date, Roll Number, Initiate Name, Grade Point Average, test scores, Badge Style, and shipping address; as well as the names, dates, and reasons in the cases of those depledged. The immediate next roll number to be assigned should be obtained from the Chapter Roll Book. This will also provide an opportunity to check on the possible need for additional roll book pages.

Immediately after initiation, this fully completed Initiation Report should be emailed to the Central Office and shared with the chapter Treasurer. The Central Office will generate an invoice based on the Initiation Report submitted. Our laws prohibit the Executive Director from processing any initiate for whom the Central Office does not have completed Pledge Form, payment of Pledge Fee, completed Initiation Report, and payment of Initiation Fee and Badge cost.

Prior to the initiation date, the Scribe should laser, type, or carefully print/letter on each roll page the complete information required (except, of course, signatures), including the candidate's full name below the line on which he will sign. The Pledging Report sent earlier in the semester will contain much of the information needed to complete each initiate’s Roll Page. The Scribe should prepare two lists giving, in the order in which they are to be initiated, the candidates' full names for use by the Regent and Marshal during the initiation ceremony. Before leaving the chapter room following the initiation, the one serving as Scribe should sign, on the proper line, each roll book page used.