Category:Treasurer

Theta Tau Bylaws require that the Treasurer;
1. Keep chapter funds and financial records 2. Order all insignia 3. Pay semiannual dues payements
 * It is recommended to be in a bank with at least two other brothers on the account and the Chapter Advisor
 * Make sure to order far ahead of events to ensure the chapter has everything necessary
 * Deadlines
 * Spring: March 15th
 * Fall: November 1st

4. Pay initiation fees 5. Submit info on each new initiate to the [mailto:central.office@thetatau.org Executive Director] 6. Collect initiation fee from the initiate before initiation
 * Fee per initiate
 * Per initiate price of badge
 * It is highly recommended that you verify your NCR along your Scribe to make sure that all initiates are paid for.
 * Full name
 * Chapter
 * Class
 * As money should not be the deciding factor as to whether or not to become a brother, it is recommended to give other options to pay or help pay for the fee
 * $s fundraised
 * Chapter/alumni giving a scholarship
 * A loan from the chapter would not be considered a collected initiation fee before initiation

7. Assist the chapter in auditing its funds
 * Any chapter member can audit the chapter's funds throughout the year.

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 * Tax Exemption
 * Handling Money
 * Auditing
 * Sample budget (embed a google sheet?)
 * Break down of bills
 * Budgeting
 * Setting up a bank account
 * Storing tax information
 * Information on how to deal with seniors who are about to graduate and making sure they pay their debts. In our chapter, a few people will not pay their final semester because they know there isn't much we can do after they graduate.

Old Material
To be successful, a chapter operation must be financially sound. Accordingly, the position of Treasurer is of great importance. Theta Tau Bylaws require that the Chapter Treasurer keep the chapter funds and financial records; order official insignia; collect initiation fees and badge costs from new initiates before initiation, remitting them with the Combination Form (Appendix, item 14) to the national Fraternity promptly after initiation; make semiannual reports and payment of dues to the national Fraternity; and complete the financial portion of the chapter's Annual Report (Semesterly|Quarterly).

Before assuming the duties of his office, the Treasurer should ask that an audit of the chapter's financial records be made in accord with Bylaws, Chapter VII, Part A, Section 5.

The Treasurer's duties are outlined in Theta Tau Bylaws, Chapter IV, Part B, Section 4, official jewelry is designated in Constitution, Article I, Sections 1, 2, and 3; and insignia ordering procedures outlined in Bylaws, Chapter I, Part C, and Chapter V, Section 6; fees and dues are explained in Constitution, Article XI, and detailed in Bylaws, Chapter V, with a special case cited in Bylaws, Chapter II, Part B, Section 6; the Treasurer's authority for demanding timely payments of fees and dues is found in Bylaws, Chapter V, Section 1, and Chapter VI, Section 6; the Treasurer's responsibility for reports is specified in Bylaws, Chapter IV, Part B, Section 4, and reference to the financial portion of the chapter's Annual Report is found in Bylaws Chapter IV, Part B, Section 7. Although extensive, these references in Theta Tau laws in no way include all the duties inherently a part of the Treasurer's responsibility.

The Treasurer must insist upon payment of initiation fees, badge costs, and dues in advance, in accord with the laws. Should a prospective initiate be temporarily unable to pay his initiation fee or badge cost his initiation should be delayed, or he might obtain a personal loan from an individual member who sympathizes with his problem. In no case should the chapter provide this loan, or the equivalent — initiate one for whom it has not received payment of initiation fee. Such action would violate Theta Tau Bylaws, Chapter V, Section 1, and assuredly cause the chapter continuing problems.

A good credit standing is an asset to an individual and to an organization. Accordingly, prompt payment of incurred chapter debts is important.

When a chapter operates a house, the duties of Treasurer may be very extensive. Accordingly, some chapters divide the financial duties between the Treasurer and a Steward or House Manager; and some provide remuneration, often in the form of reduced house bill, for the Treasurer. If a chapter employs anyone, guidance of the local Internal Revenue Service Office should be followed in regard to withholding tax, medicare, and social security obligations.