Initiation Report

The fourth tab of the NCR, the Initiation Report should be completed by the Scribe and submitted to the [mailto:central.office@thetatau.org Executive Director - central.office@thetatau.org] (CCing Regional Directors, Regent and Faculty/Chapter Advisor) before the date of initiation, as noted in the national Deadlines.

It includes:

1. Depledging Report 2. Initiation Report
 * This top section is where you list any individuals who were pinned as pledges, but for some reason chose not to continue or were formally eliminated as candidates for membership prior to the scheduled initiation date.
 * Include the Reason and Date Depledged for each - that is, when and why it was decided that they would not be continuing in the New Member Program.
 * Be sure to fill out the "Actual Initiation Date" and "Chapter" cells.
 * Once pledges have passed the national and chapter Pledge tests and Initiation has been conducted, the initiation report can be filled out with each new initiate's Roll number (listed in ascending order), Overall GPA, their scores on the National ("A") and Chapter ("B") Pledge tests, their Initiate fee and any applicable Late fees, and the cost of the badge of their choice listed in the Jewelry, Fees, Dues tab of the spreadsheet). If they wish to purchase a Chapter Guard (pin with the chapter's greek letters), this can also be ordered on the form.
 * Fees and badge costs can be mailed to the Central Office or paid online through the fraternity's Square site.
 * Badges ordered through the Initiation Report are not intended to be received before initiation; badges loaned by Big brothers or extras purchased by the chapter should be used for the ceremony.
 * If the report and fees are submitted within two weeks of initiation, the Initiate Fee for each new member is $75. If the report is submitted and fees paid more than two weeks after initiation, a $25 Late Fee is added for each initiate (tally is generated automatically in the sheet).
 * All fees and badge/guard costs are tallied at the bottom of the table. This is the amount due to Nationals either through check or the Square site.
 * A reliable, secure address (and date range during which the address is valid) must be provided to receive badges shipped once the order is processed. This could be a on- or off-campus post office box (assuming it is secured and not an open-slot type), the office address for the Chapter Advisor, the home address of the incoming Regent, etc. This is the address to which the Membership Shingles (certificates) will also be sent, so make sure the address can receive larger packages without risking their security.