Official Chapter Visit

A national officer, or an alumnus appointed by the Grand Regent, may make an informal visit to a chapter, or an official visit. In the latter case, the visitor will want to view the chapter records, properties, and supplies, as well as to discuss the chapter's operation with the officers and other interested members. Included in an official visit should be a closed chapter meeting, and separate appointments to see the Adviser, Engineering Dean, and the administrative officer most closely associated with fraternities at the school. The purpose of an Official Visit is to comply with our constitutional requirement to visit each chapter each biennium, but as importantly to counsel, mentor, and support chapters in their efforts toward lasting success. Sometimes, the visitor will bring to your attention trends or concerns we have become aware of on other campuses. Each national officer is a volunteer who donates time and talent because of the positive difference Theta Tau has made in their lives. They simply want your chapter to continue making that positive difference now and in the future.

When a chapter is being visited by a national officer, or by a distinguished alumnus, it is good practice to see that the visitor is met upon arrival in the city, and provided with transportation as needed during his stay and when departing from the city. Since the visitor will probably have with him ample work to keep him busy, and would also welcome an opportunity just to relax, it is not necessary or desirable for the chapter to feel that it must fill every minute of his visit. However, invitations (which he might freely accept or decline) to attend non Theta Tau events of special interest scheduled nearby, or to utilize campus recreational facilities, may properly be extended to the visitor.

Each member and pledge should introduce himself when he first sees the visitor. If he is not wearing an identifying insigne, it is desirable that he clarify his status (pledge, member, or office holder) to a visiting member when introduced. The use of lapel name cards is a great help to a visitor.